The orthodontic patient experience starts long before a patient sits in the chair—it begins the moment they enter your office. An efficient, welcoming check-in process sets the tone for the entire appointment. But traditional front-desk workflows often create bottlenecks: long lines, paperwork piles, missing forms, and manual data entry that consumes valuable staff time.
BracketOS solves this with the iPad Self Check-In, a sleek, contactless, fully integrated patient check-in kiosk that syncs instantly with your AI-powered, Mac-compatible orthodontic PMS. This modern digital check-in system helps reduce wait times, streamline administrative tasks, and create a more polished, efficient onboarding process for patients.
Whether mounted at the front desk, positioned in your waiting area, or handed directly to patients, the BracketOS iPad Self Check-In offers a seamless, mobile-first experience built for today’s orthodontic practices.
Why Orthodontic Practices Need a Digital iPad Check-In System
Orthodontics is unique—practices manage high daily patient volume, busy after-school rushes, and multiple family members checking in at once. Manual check-in slows everything down.
With a digital iPad check-in kiosk, your practice can:
• Eliminate front-desk congestion
Patients check in instantly without waiting in line.
• Reduce administrative workload
Automated syncing removes the need for manual data entry.
• Improve accuracy
Patients confirm personal information and health updates themselves, decreasing errors.
• Collect digital signatures instantly
No clipboards, no paper forms, no scanning.
• Create a modern, streamlined patient experience
Families appreciate a smooth, tech-forward check-in process.
With BracketOS, this system integrates directly with your orthodontic PMS, meaning no extra software, no syncing issues, and no data transfers.
Fully Integrated With Your Orthodontic PMS
Unlike third-party kiosk systems, the BracketOS iPad Self Check-In is built natively within your orthodontic practice management software, ensuring:
- Real-time syncing with schedules
- Automatic patient arrival notifications
- Immediate updates to patient profiles
- Seamless integration with the patient’s treatment workflow
- Full compatibility with both Mac and iPad devices
Because BracketOS is cloud-based, every check-in action updates across your practice instantly—from the front desk to chairside iPads to your orthodontist’s Mac workstation.
How the BracketOS iPad Self Check-In Works
The process is designed to be simple, intuitive, and fast—even for first-time patients.
Patient Selects Their Name or Scans a QR Code
Patients can locate themselves quickly using:
- A searchable list
- Date of birth matching
- Optional QR code from appointment reminders
This ensures the correct patient is always matched to the correct appointment record.
Patients Complete Any Required Forms
The iPad displays digitally optimized versions of required documents, such as:
- Demographic updates
- Medical history & dental history
- COVID or health screening forms
- HIPAA acknowledgements
- Financial authorizations
- Office policies
Forms are touch-friendly and easy to read, reducing frustration for parents and simplifying compliance.
Patients Sign Digitally
The iPad allows:
- Finger or stylus signatures
- Auto-saving signatures to the patient record
- Immediate access by the administrative team
No more printing, scanning, or re-uploading documents.
Arrival is Automatically Logged in the PMS
Once complete, BracketOS updates the patient’s appointment status in real time:
- “Arrived” or “Ready for Clinic”
- Alerts sent to clinical assistants
- Automatic queue updates
Your team knows exactly who is waiting—and for how long.
AI-Enhanced Front-Desk Automation
Because BracketOS is AI-powered, the iPad Check-In does far more than simply mark patients as “Arrived.” Our AI intelligently supports your administrative workflow by:
• Detecting incomplete forms
If a patient has missing records, AI automatically prompts them to complete them during check-in.
• Identifying overdue signatures
AI flags required authorizations or consents before a patient is marked as “Ready.”
• Predicting appointment flow
AI can notify the team when heavy check-in surges occur, improving staffing decisions.
• Highlighting insurance or demographic inconsistencies
AI alerts your front desk to discrepancies before the patient enters the clinic.
This intelligence layer reduces human error, speeds up onboarding, and keeps your practice compliant.
A Cleaner, More Professional Patient Experience
Families want convenience and clarity—especially in busy orthodontic offices where multiple children may be checking in at once. The BracketOS iPad Self Check-In enhances the patient experience by providing:
• A contactless check-in process
Ideal for health-conscious patients and busy parents.
• A clean, modern kiosk display
Replaces clipboards with an elegant, intuitive digital interface.
• Multilingual support
Helps non-English-speaking families complete paperwork confidently.
• Faster wait times
Patients check in quickly, reducing bottlenecks and improving scheduling predictability.
A well-designed digital check-in process signals professionalism and reinforces your practice’s commitment to innovation.
Improving Office Efficiency Across Every Role
The iPad Self Check-In is more than a digital kiosk—it’s a workflow accelerator that benefits every area of the practice.
Front Desk Team
- Fewer phone calls to verify information
- No manual data entry
- Automatic notification when patients arrive
- Less paperwork to process
Clinical Team
- Real-time awareness of patient arrival status
- More predictable patient flow
- Quick access to updated information
Treatment Coordinators
- All forms are completed before consultations
- No delays waiting for signatures or health updates
Orthodontists
- Accurate, updated patient information before entering the operatory
- Better overall clinic pacing
Patients & Parents
- Shorter check-in times
- Clearer communication
- More modern experience
The result: fewer bottlenecks, improved accuracy, and smoother operations across the entire practice.
Set Up Anywhere in Your Orthodontic Office
Because the BracketOS iPad Check-In is portable and wireless, you can place it wherever it makes the most sense:
- Front desk counter
- Dedicated check-in kiosk station
- Waiting room table
- Handled to patients by staff
- Car-side check-in (for satellite locations or busy days)
Flexibility is built into the system, allowing practices of all sizes to implement it effectively.
Why BracketOS Offers the Best iPad Check-In for Orthodontists
BracketOS is built specifically for orthodontic workflows—not adapted from dental or medical software. Our system stands out because it offers:
- A native iPad app
- Full Mac compatibility
- AI-powered automation
- Cloud-based syncing
- A modern, minimal interface
- All-in-one integration—no third-party tools needed
This makes our iPad Self Check-In one of the most efficient, intuitive, and practice-friendly solutions available today.
Transform Your Front Desk With a Modern Digital Check-In Experience
The BracketOS iPad Self Check-In streamlines patient onboarding, reduces administrative workload, improves accuracy, and enhances the overall patient experience. With AI-powered intelligence, real-time syncing, and seamless integration with your orthodontic PMS, your practice can run smoother than ever.
Digital check-in is no longer a luxury—it’s a necessity for modern orthodontic practices that want to stay efficient, competitive, and patient-focused.
If you’re ready to modernize the first step of your patient journey, BracketOS provides the complete solution.